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ISF Filing Checklist

ISF Filing Requirements

ISF must be filed at least 24 hours before the vessel departs for the U.S. (72 hours recommended). Failure to file or late filing can result in penalties of $5,000 - $10,000 per violation.

ISF-10 Required Data Elements

Check off each item once you have the required information ready

1

Seller Name & Address

The owner of the goods at the time of sale, or the party who sold the goods to the buyer.

Required: Company/individual name • Complete address • City • Country
2

Buyer Name & Address

The party who purchased the goods from the seller.

Required: Company/individual name • Complete address • City • Country
3

Importer of Record Number

The U.S. party responsible for paying duties and ensuring compliance.

Required: IRS number, EIN, SSN, or CBP-assigned number • Full name and address
4

Consignee Number

The party to whom the goods are shipped and who will take ownership.

Required: IRS number, EIN, SSN, or CBP-assigned number • Company name
5

Ship To Party

The physical location where goods will be delivered after customs release.

Required: Company/facility name • Complete U.S. address with ZIP code
6

Manufacturer (or Supplier)

The entity that last manufactured, assembled, produced, or grew the commodity.

Required: Factory/supplier name • Complete address • City • Country
7

Container Stuffing Location

The physical location where goods were loaded into the shipping container.

Required: Facility name • Complete address • City • Country
8

Consolidator (Stuffer)

The party who loaded the container or arranged for the loading.

Required: Company name • Complete address • City • Country
9

Commodity HTSUS Number

The Harmonized Tariff Schedule of the United States classification code.

Required: 6-digit HTSUS code minimum (10-digit preferred) • One code per commodity type
10

Country of Origin

The country where the goods were manufactured, produced, or grown.

Required: Country name or ISO code • One country per commodity type

Additional Information Needed

You'll also need this information for your ISF filing

Vessel & Voyage Information

Required: Vessel name • Voyage number • Estimated departure date • Port of discharge (U.S.)

Carrier Information

Required: SCAC code (4 letters) • Bill of Lading number • House or Master B/L indicator

Container Information

Required: Container number(s) • Seal number(s)

ISF Information Sheets

Download blank ISF data collection forms:

ISF Worksheet ISF Template

Checklist Progress

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Check off items as you gather information.

Progress by Category

Parties (1-5)0/5
Origin (6-8)0/3
Commodity (9-10)0/2
Additional Info0/3

ISF Quick Reference

  • Filing Deadline:24+ hours before departure
  • Recommended:72 hours early
  • Amendment:Up to 24 hrs before arrival
  • Penalty:$5,000 - $10,000
  • Records:Keep for 5 years

Who Provides What?

From Foreign Supplier

Items 1, 2, 6, 7, 8 (Seller, Buyer, Manufacturer, Stuffing Location, Consolidator)

From U.S. Importer

Items 3, 4, 5, 9, 10 (Importer, Consignee, Ship To, HTSUS, Country of Origin)

From Carrier/Forwarder

Vessel, voyage, SCAC code, B/L info, container & seal numbers